Monday, June 7, 2010

Who Takes Minutes for the Board and Executive Committee Meetings?

Hello Friends!

If you have a minute I could use your advice. Most of you either participate on a volunteer board or lead a volunteer board. Who takes minutes for you at Board and Executive Committee meetings? Does a staff person take them? Do you have a volunteer Secretary position as an officer role of your board? Do any of you have a person named as a recorder that is not part of the board?

We are looking to for someone to record minutes for the Board and Executive Committee and are seeking the best way to do this. If you have a job description that you are willing to share I would appreciate it.

Thanks for your good advice and input.

Terry

Theresa Capuano
Executive Director
United Way of Delaware/Otsego Counties
UwayTF@stny.rr.com
31 Maple St.
Oneonta, NY 13820
607-432-8006
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2 comments:

Andrew Marietta said...

My thoughts on this are that the paid staff should take minutes. Board members need to be fully active and engaged at meetings, and this is difficult when someone is required to take minutes. I think that staff can take minutes, which can be supplemented by the secretary. They can work together to finalize the minutes before they are distributed to the board.

June 7, 2010 at 12:46 PM
Sharon said...

The board secretary should take Minutes. In many cases, this is the Board Secretary's ONLY official task. Staff who attend board meetings are active participants, not spectators as is implied in the previous comment. During board meetings, staff must respond to questions from multiple sources, provide background information at a moment's notice, offer historical perspective and provide process guidance on divergent subject matter, connect the dots between one issue and another, in addition to managing virtually all of the post-meeting administrative follow-up to the board's policy decisions. It is not too much to ask the Board Secretary to at least take the Minutes and provide them to the staff to finalize and distribute.

June 7, 2010 at 2:29 PM

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